9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways employing an external business to deal with payroll jobs such as consolidating payroll information, determining wages, handling tax guidelines, administering staff member benefits, and ensuring timely payroll.

Outsourcing payroll not only conserves companies time however also guarantees compliance with legal requirements. Outsourcing to a payroll expert can assist prevent issues that arise with internal payroll, like remaining up to date with changing tax laws or by hand repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with easy to use interfaces, smooth combinations with human resources and accounting software application, and scalability to fulfill the requirements of businesses of all sizes. These features ensure total payroll management, whether you’re dealing with a few workers or a worldwide labor force.

Security and Compliance

Each option was evaluated for its capability to secure delicate data and guarantee compliance with ever-changing tax policies and labor laws. Strong security measures and up-to-date compliance qualifications are necessary for minimizing threats and avoiding penalties.

Customer Support

We considered the schedule of responsive client assistance, training resources, and continuous assistance to make sure businesses can rely on their chosen payroll provider. Comprehensive assistance assists prevent payroll mistakes and deals with issues quickly when they develop.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to validate each tool’s efficiency and credibility. A strong credibility suggests a performance history of delivering constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these series of criteria, we have developed the ultimate list for the best payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a detailed service for handling worldwide payroll and employment, making it ideal for organizations of any size. The platform’s Employer of Record (EOR) services enable seamless payroll processing for both international employees and specialists in over 180 countries.

Playroll uses an International Payroll Management solution that offers services complete control and flexibility to integrate their favored payroll vendors per region, with no requirement to rip and change their current set-up at fantastic time and expense. The services consist of GP Analytics, an effective tool for tracking and visualizing payroll data from across the world. GP Manager combines international payroll procedures together with advanced analytics features, to give you more oversight of global payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international employment services, prioritizing in-house legal know-how.

Key Features Overview

– Consolidating international payroll procedures into one central hub while providing flexible integrations with existing vendors and in-house operations.

– Map payroll information from any information source, featuring combinations with leading accounting software application.

– Quick implementation of software and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various companies.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across various areas.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low application expenses, saving time and resources.

– No need to change existing payroll operations or trusted regional providers.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance functions with digitized audit tracks.

– Access to experienced customer assistance for organizations of all sizes.

– Dedicated assistance offered at no extra expense.

Cons

– Limited integration alternatives with third-party HR tools, though more options are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with complete combination with existing payroll providers and systems.

2. Paylocity

Paylocity is known for its versatility, offering a thorough outsourced payroll service perfect for mid-market companies. It likewise provides a suite of HR and labor force management solutions, including benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited international payroll capabilities

– Customization may need technical competence.

3. Gusto

Gusto is an easy and budget friendly payroll contracting out service, especially suited for small companies. Known for its transparent pricing and ease of usage, it likewise provides advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to use.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for services with a large, complex labor force.

– Only available for U.S.-based workers and professionals.

– Personalized support is only readily available at greater tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for brand-new organizations compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted global payroll solution especially designed for large business. It offers effective multi-country payroll software, along with sophisticated analytics for in-depth insights into payroll information.

– Global payroll solutions

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 consumer service with payroll specialists.

– Automates tax filings, payroll calculations, and makes sure compliance with guidelines.

– Connects with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Added fees for tax filings, year-end reports, and specific features.

– Initial setup can be time-consuming and may need comprehensive training.

– While support is readily available 24/7, response times and quality may vary.

5. Paychex

Paychex is a popular choice for little to medium-sized organizations, providing a range of payroll and HR services. Its intuitive platform makes sure easy management.

– Automated payroll processing

– Employee benefits administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced functions come at an extra cost

– Reports and personalization choices can be limited

– Occasional hold-ups in consumer support action times

6. Square

Square’s payroll services are perfect for small organizations, especially those already using Square for payments, offering simple integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive rates, specifically for small companies with per hour staff members.

– Simple and intuitive style

Cons:

– Lacks sophisticated HR tools and benefits administration that larger enterprises might need.

– Best fit for retail, restaurants, and small service-based companies, but may not be ideal for extremely intricate payroll requirements.

– Payroll reporting functions are more basic compared to rivals.

– Only readily available for organizations running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out option that combines payroll with advanced HR services, ideal for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, workforce management, and accounting software.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor expenses, and compliance dangers.

Cons:

– Can be too intricate for small companies with a steep knowing curve.

– Might be more pricey than some simpler payroll solutions, particularly for small businesses with tight budgets.

– Some companies might discover certain functions require IT support or extra customization efforts.
– Some users report disparities in customer support action times and concern resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it a perfect option for little companies with hourly and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for workers and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than little groups.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires companies to co-employ employees, which may not fit all organization structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll services and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom prices based on the scope of the organization.

Pros:

– Employees can handle their own payroll, benefits, and tax documents.

– Offers detailed features to safeguard delicate worker information.

– Advanced analytics supply valuable insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be costly, specifically for small or midsize companies.

– New users may need substantial training to completely utilize the platform.

– Some users report that workflow customization and reporting options have constraints.

– While customer support is available, some users experience slow action times or problem resolving complex concerns.

– Compared to competitors, Paycom has fewer integrations with other business software application, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll options offered, how do you choose? As a primary step, it’s vital to take your service’s size and requires into factor to consider. Small companies may prefer a simpler, cost-effective option, while larger businesses require more comprehensive services.

Ensure the service provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to reduce disturbances. A solution that takes months to embrace can significantly affect your company – look for that provide fast and basic onboarding.

At Playroll, we understand the challenges at hand. Above all, we are committed to supplying customized consumer service, for businesses of all sizes. Our platform integrates automated, easy-to-implement worldwide payroll management software application with hands-on support. All in the name of making worldwide payroll and expansion really easy.