9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods employing an external company to manage payroll jobs such as combining payroll information, determining incomes, managing tax regulations, administering worker advantages, and guaranteeing prompt payroll.

Outsourcing payroll not just saves companies time however also guarantees compliance with legal requirements. Outsourcing to a payroll expert can help prevent problems that occur with in-house payroll, like staying up to date with altering tax laws or by hand fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with easy to use user interfaces, seamless integrations with personnels and accounting software application, and scalability to fulfill the needs of services of all sizes. These features ensure total payroll management, whether you’re managing a couple of staff members or an international workforce.

Security and Compliance

Each option was assessed for its ability to protect sensitive data and ensure compliance with ever-changing tax regulations and labor laws. Strong security steps and current compliance credentials are vital for reducing dangers and avoiding charges.

Customer Support

We thought about the accessibility of responsive client support, training resources, and ongoing help to guarantee organizations can rely on their selected payroll supplier. Comprehensive assistance assists avoid payroll errors and deals with problems quickly when they arise.

Reputation

To ensure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, together with market acknowledgment and third-party audits, to verify each tool’s efficiency and credibility. A strong track record suggests a of providing constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these series of criteria, we have actually produced the ultimate list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a detailed option for handling global payroll and employment, making it ideal for organizations of any size. The platform’s Employer of Record (EOR) services enable seamless payroll processing for both global workers and contractors in over 180 countries.

Playroll uses a Global Payroll Management option that provides organizations full control and versatility to integrate their preferred payroll vendors per region, with no need to rip and replace their present set-up at excellent time and cost. The services include GP Analytics, an effective tool for tracking and envisioning payroll information from across the world. GP Manager combines global payroll processes together with innovative analytics functions, to provide you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international work services, focusing on in-house legal expertise.

Key Features Overview

– Consolidating worldwide payroll procedures into one central center while offering versatile combinations with existing suppliers and in-house operations.

– Map payroll information from any information source, featuring integrations with leading accounting software application.

– Quick implementation of software and automated vendor onboarding.

Multi-vendor payroll for paying staff members through different companies.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low application expenses, saving time and resources.

– No require to change existing payroll operations or trusted regional service providers.

– Real-time currency management and conversion features for international payroll.

– Advanced automation for payroll jobs across over 180 nations.

– Built-in compliance features with digitized audit tracks.

– Access to knowledgeable consumer assistance for businesses of all sizes.

– Dedicated assistance readily available at no extra expense.

Cons

– Limited combination choices with third-party HR tools, though more choices are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with complete integration with present payroll providers and systems.

2. Paylocity

Paylocity is known for its versatility, providing a thorough outsourced payroll service ideal for mid-market organizations. It also offers a suite of HR and labor force management options, including benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a finding out curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited worldwide payroll abilities

– Customization might require technical know-how.

3. Gusto

Gusto is a basic and affordable payroll outsourcing service, specifically matched for small services. Known for its transparent pricing and ease of usage, it likewise offers benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to utilize.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for services with a big, complicated workforce.

– Only offered for U.S.-based employees and specialists.

– Personalized support is just readily available at higher tiers.

– Limited versatility for special payroll structures.

– Slower processing times for new companies compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted international payroll solution especially developed for large business. It offers powerful multi-country payroll software application, in addition to sophisticated analytics for thorough insights into payroll data.

– Global payroll services

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll estimations, and ensures compliance with guidelines.

– Connects with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Added fees for tax filings, year-end reports, and particular features.

– Initial setup can be lengthy and might need extensive training.

– While assistance is readily available 24/7, reaction times and quality might differ.

5. Paychex

Paychex is a popular choice for small to medium-sized services, providing a variety of payroll and HR services. Its intuitive platform makes sure easy management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced functions come at an extra cost

– Reports and modification alternatives can be limited

– Occasional delays in client assistance reaction times

6. Square

Square’s payroll services are perfect for small companies, especially those already using Square for payments, providing simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless integration with Square POS

– Competitive rates, especially for little companies with per hour staff members.

– Simple and user-friendly design

Cons:

– Lacks innovative HR tools and advantages administration that larger enterprises might require.

– Best matched for retail, restaurants, and little service-based businesses, however might not be ideal for highly intricate payroll requirements.

– Payroll reporting functions are more fundamental compared to competitors.

– Only readily available for organizations running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out solution that integrates payroll with innovative HR services, perfect for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor expenses, and compliance threats.

Cons:

– Can be too complicated for small businesses with a high knowing curve.

– Might be more expensive than some easier payroll solutions, especially for small companies with tight spending plans.

– Some services might discover certain functions require IT support or additional modification efforts.
– Some users report inconsistencies in customer service reaction times and problem resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it a perfect option for little companies with per hour and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s payment

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized services than small teams.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which may not fit all organization structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll services and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom rates based on the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax files.

– Offers thorough features to secure delicate employee information.

– Advanced analytics provide important insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll services, Paycom can be expensive, especially for little or midsize companies.

– New users might need significant training to totally use the platform.

– Some users report that workflow personalization and reporting options have restraints.

– While customer care is offered, some users experience sluggish action times or problem resolving complex concerns.

– Compared to competitors, Paycom has fewer combinations with other organization software application, needing more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll services offered, how do you select? As a first step, it’s crucial to take your organization’s size and requires into consideration. Small organizations may prefer a simpler, cost-effective option, while bigger businesses require more thorough services.

Ensure the provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to decrease interruptions. A service that takes months to adopt can considerably affect your company – try to find service providers that offer quick and basic onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are committed to providing tailored customer care, for companies of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on support. All in the name of making worldwide payroll and expansion genuinely easy.